Team-Building Activity Planner Template
[Company Name] Team-Building Activity Planner
1. Event Overview
- Purpose: [e.g., Improve team cohesion, enhance communication]
- Date: //________
- Time: [Start and end times]
- Location: [Venue name and address]
2. Participants
- Teams/Departments Involved: [List]
- Number of Attendees: [Estimate]
3. Activity Details
-
Type of Activity:
- Workshop
- Outdoor Adventure
- Charity Event
- Sports/Games
- Creative Project
- Description: [Brief overview of the activity]
-
Objectives:
- Enhance collaboration
- Develop problem-solving skills
- Foster trust among team members
4. Agenda
| Time | Activity | Notes |
|---|---|---|
| [Start Time] | Welcome and Introduction | |
| [Time Slot] | Ice-Breaker Activity | |
| [Time Slot] | Main Team-Building Exercise | |
| [Time Slot] | Break | Refreshments provided |
| [Time Slot] | Group Discussion/Debrief | |
| [End Time] | Closing Remarks |
5. Budget
-
Total Budget: $_____________
-
Expense Breakdown:
- Venue Rental: $_________
- Facilitator Fees: $_________
- Materials/Supplies: $_________
- Food and Beverages: $_________
- Transportation: $_________
- Miscellaneous: $_________
6. Logistics
-
Venue Booking:
- Contact Person: [Name]
- Reservation Confirmed: [ ] Yes [ ] No
-
Equipment Needed:
- Projector and Screen
- Sound System
- Flip Charts and Markers
- Other: ____________________
-
Catering Arrangements:
- Menu Selection
- Dietary Restrictions Accommodated
-
Transportation:
- Details if transportation is provided or required
7. Facilitator/Instructor
-
Name: ___________________________
-
Organization: ___________________________
-
Contact Information: ___________________________
-
Responsibilities:
- Lead activities
- Provide materials
- Facilitate discussions
8. Communication Plan
-
Invitations Sent By: //________
-
RSVP Deadline: //________
-
Reminders:
- Email reminders one week and one day before the event
-
Information to Include:
- Agenda
- What to Bring/Wear
- Directions to Venue
9. Risk Management
-
Emergency Procedures:
- First Aid Kit availability
- Nearest medical facility
-
Liability Waivers:
- Required for certain activities
-
Weather Contingency Plan:
- Alternative indoor location if necessary
10. Evaluation
-
Feedback Method:
- Post-event survey
- Group debrief
-
Success Metrics:
- Participant satisfaction
- Observed team interaction improvements
11. Follow-Up Actions
-
Share Photos/Videos:
- Post-event communication
-
Implement Learnings:
- Apply insights to workplace practices
-
Plan Next Activity:
- Schedule for continuous team development